Commercial Cleaning Service Agreement Template

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A commercial cleaning service agreement template is a crucial document for any cleaning business. It outlines the terms and conditions of the cleaning services provided to a commercial client. A well-crafted template can help protect both the cleaning company and the client by establishing clear expectations and responsibilities.

Key Elements of a Commercial Cleaning Service Agreement Template

Printable Cleaning Contract Templates (% Free)
Printable Cleaning Contract Templates (% Free)

1. Parties Involved:

  • Client: The name, address, and contact information of the commercial entity.
  • Cleaning Company: The name, address, and contact information of the cleaning service provider.

  • 2. Scope of Services:

  • Specific Areas to Be Cleaned: Clearly define the areas or spaces that will be cleaned, including offices, restrooms, common areas, and any other specific locations.
  • Frequency of Cleaning: Specify the frequency of cleaning services, such as daily, weekly, monthly, or as needed.
  • Cleaning Tasks: Outline the specific cleaning tasks to be performed, including sweeping, mopping, dusting, vacuuming, sanitizing, and waste removal.

  • 3. Equipment and Supplies:

  • Equipment Provided: Indicate if the cleaning company will provide all necessary equipment, such as cleaning supplies, vacuums, and mops.
  • Client-Provided Supplies: Specify if the client is responsible for providing any specific cleaning supplies or chemicals.

  • 4. Pricing and Payment Terms:

  • Pricing Structure: Clearly state the pricing structure, such as hourly rate, flat fee, or per square footage.
  • Payment Terms: Outline the payment terms, including due dates, accepted payment methods, and any late fees.

  • 5. Confidentiality and Security:

  • Confidential Information: Address the protection of confidential information that may be accessed during cleaning services.
  • Security Measures: Outline any security measures that will be implemented to protect the client’s property.

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  • 6. Insurance and Liability:

  • Insurance Coverage: Require the cleaning company to provide proof of general liability insurance and workers’ compensation insurance.
  • Liability: Specify the extent of the cleaning company’s liability for any damages or losses incurred during cleaning services.

  • 7. Term and Termination:

  • Term of Agreement: Define the duration of the agreement, which can be a fixed term or month-to-month.
  • Termination: Outline the conditions under which either party can terminate the agreement, including notice requirements.

  • 8. Dispute Resolution:

  • Mediation or Arbitration: Specify the preferred method for resolving any disputes that may arise.

  • 9. Entire Agreement:

  • Complete Understanding: State that the agreement constitutes the entire understanding between the parties and supersedes any prior or contemporaneous communications.

  • Design Elements for a Professional Template

    Clear and Concise Language: Use simple, straightforward language that is easy to understand for both the client and the cleaning company.

  • Professional Layout: Use a clean and professional layout with consistent formatting and spacing.
  • Headings and Subheadings: Use headings and subheadings to organize the information and make it easier to read.
  • Bullet Points: Use bullet points to list items, such as cleaning tasks or payment terms.
  • White Space: Use white space to create a visually appealing and easy-to-read document.
  • Branding: Incorporate the cleaning company’s branding elements, such as logo and colors, to create a professional and cohesive look.

  • Additional Considerations

    Review and Update Regularly: Review and update the agreement periodically to ensure that it reflects current practices and legal requirements.

  • Obtain Signatures: Ensure that both the client and the cleaning company sign and date the agreement to make it legally binding.
  • Consult with an Attorney: If you are unsure about any legal aspects of the agreement, it is recommended to consult with an attorney.

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  • By following these guidelines and incorporating the key elements of a commercial cleaning service agreement template, you can create a professional and legally sound document that protects the interests of both the cleaning company and the client.