A commercial cleaning service agreement template is a crucial document for any cleaning business. It outlines the terms and conditions of the cleaning services provided to a commercial client. A well-crafted template can help protect both the cleaning company and the client by establishing clear expectations and responsibilities.
Key Elements of a Commercial Cleaning Service Agreement Template
Printable Cleaning Contract Templates (% Free)
1. Parties Involved:
Client: The name, address, and contact information of the commercial entity.
Cleaning Company: The name, address, and contact information of the cleaning service provider.
2. Scope of Services:
Specific Areas to Be Cleaned: Clearly define the areas or spaces that will be cleaned, including offices, restrooms, common areas, and any other specific locations.
Frequency of Cleaning: Specify the frequency of cleaning services, such as daily, weekly, monthly, or as needed.
Cleaning Tasks: Outline the specific cleaning tasks to be performed, including sweeping, mopping, dusting, vacuuming, sanitizing, and waste removal.
3. Equipment and Supplies:
Equipment Provided: Indicate if the cleaning company will provide all necessary equipment, such as cleaning supplies, vacuums, and mops.
Client-Provided Supplies: Specify if the client is responsible for providing any specific cleaning supplies or chemicals.
4. Pricing and Payment Terms:
Pricing Structure: Clearly state the pricing structure, such as hourly rate, flat fee, or per square footage.
Payment Terms: Outline the payment terms, including due dates, accepted payment methods, and any late fees.
5. Confidentiality and Security:
Confidential Information: Address the protection of confidential information that may be accessed during cleaning services.
Security Measures: Outline any security measures that will be implemented to protect the client’s property.
Insurance Coverage: Require the cleaning company to provide proof of general liability insurance and workers’ compensation insurance.
Liability: Specify the extent of the cleaning company’s liability for any damages or losses incurred during cleaning services.
7. Term and Termination:
Term of Agreement: Define the duration of the agreement, which can be a fixed term or month-to-month.
Termination: Outline the conditions under which either party can terminate the agreement, including notice requirements.
8. Dispute Resolution:
Mediation or Arbitration: Specify the preferred method for resolving any disputes that may arise.
9. Entire Agreement:
Complete Understanding: State that the agreement constitutes the entire understanding between the parties and supersedes any prior or contemporaneous communications.
Design Elements for a Professional Template
Clear and Concise Language: Use simple, straightforward language that is easy to understand for both the client and the cleaning company.
Professional Layout: Use a clean and professional layout with consistent formatting and spacing.
Headings and Subheadings: Use headings and subheadings to organize the information and make it easier to read.
Bullet Points: Use bullet points to list items, such as cleaning tasks or payment terms.
White Space: Use white space to create a visually appealing and easy-to-read document.
Branding: Incorporate the cleaning company’s branding elements, such as logo and colors, to create a professional and cohesive look.
Additional Considerations
Review and Update Regularly: Review and update the agreement periodically to ensure that it reflects current practices and legal requirements.
Obtain Signatures: Ensure that both the client and the cleaning company sign and date the agreement to make it legally binding.
Consult with an Attorney: If you are unsure about any legal aspects of the agreement, it is recommended to consult with an attorney.
By following these guidelines and incorporating the key elements of a commercial cleaning service agreement template, you can create a professional and legally sound document that protects the interests of both the cleaning company and the client.
